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Additionally, understanding your own personal liability for signing a lease is important and will vary depending upon your business structure.How Long You Have Been in Business If your business is less than two years old, you may wish to also include a statement about your success, or future growth projections or a business plan. A landlord needs to know what you do in case there are any special considerations.
If you want to change the length of the lease terms, be clear.
For example, is the lease you want is for two years with three, one-year renewal options (totaling five years); or a straight five-year lease with no renewal options?
If it is not in writing, it will be very difficult to prove later on that something was excluded from a lease that you thought was supposed to be included.
Putting things in writing may take a little longer, but it does offer you some legal protection if things go amuck later on down the line.
For a hot property with multiple interested parties, your letter can serve as a sales ploy to get the landlord to pick you and agree with your terms. A listing agent usually has some freedom to make decisions, but most likely will need to confer with the landlord. If you have not heard back on an offer in one to two business days, it is fine to follow up.
But try not to appear desperate or overly anxious as this could affect the outcome of your negotiations.A leasing agent acts on behalf of the interests of the landlord.If an agent either misunderstood or attempted in any way to alter the landlord’s directions, having terms in writing can show you a landlord that your counter offer was made in good faith based on information from the leasing agent.Remember, most listing agents want to move a property just as fast as s/he can so they usually do not need much “nagging.” Your counter offer should be presented from your business, not from you personally, even if you own a sole proprietorship. You are asking for different terms that are more in your favor, and you want the landlord to see you and your business as a good choice.The Person Liable for the Lease Include the name of your business which includes the name you are legally established under, as well as any other names you are doing business under.If a landlord or leasing agent simply tells you the terms, ask for something showing the terms in writing before you submit a counteroffer.If they are reluctant to offer a letter, ask for an email or a copy of the listing for the space (which will contain at least the basic leasing information).In this case, a counteroffer is an offer to buy the home at a lower price than what the seller is asking. In other words, in commercial real estate, it is almost always expected that the renter (or, lessee) will submit a counteroffer, so the landlord inflates the prices and/or terms.Once you have expressed interest in leasing a space, some landlords will simply offer you a form that states the lease’s asking terms.These forms may have a response section or an attachment to complete where you can counter offer.Others may just offer a copy of the listing papers (an ad or flyer) with “asking terms.” In most cases, however, it is in your best interest to submit a letter or other written form of communication with a counter offer. Because in a letter you can include selling points as to why you would make an ideal tenant, tell the landlord about your business, and make the deal more personal.